Becoming a part of MADRE means being part of an ever-growing team of individuals working together to attain a shared vision of a just future. From policy solutions to grantmaking, from working in solidarity with our global grassroots partners to strategic communication and storytelling, MADRE’s team creates real change from the local level up.
Our goal is a world where women, girls, and people who are marginalized fully participate in shaping policies and decision making, their expertise and leadership is recognized and upheld, and they equitably hold power and resources within their communities. At MADRE, we uphold a spirit of collaboration and the strength of community and are committed to providing the best possible climate for maximum development and goal achievement for all employees.
Reports to: Associate Director of Grantmaking & Grants Operations
Location: US-Based Remote
Union/Non-Union: Union-Represented
Compensation: The full-time salary is $88,000. Please note that compensation is not flexible.
Deadline to Apply: September 6th
Must Haves: A proven track record in grants administration, fluency in English and Arabic/Spanish/French, and a passion for human rights and social justice are non-negotiable for success in this pivotal role. Must be US-based.
About MADRE
MADRE is an international human rights organization that strengthens communities locally by centering the expertise of women and girls within them. MADRE builds sustainable, networked partnerships, and champions equity through systemic policy solutions and funding. MADRE integrates grantmaking, capacity bridging, and legal advocacy to achieve its goals. Since its founding in 1983, MADRE has provided more than $65 million in grants to support women and girls in more than 40 countries. Learn more about MADRE’s work at: https://www.madre.org/.
Position Summary
MADRE is seeking a Grants Officer to play a pivotal role in their Grantmaking & Partnerships (G&P) team, including without limitation managing MADRE’s grantmaking processes, overseeing the development and implementation of grant strategies, ensuring compliance, and facilitating knowledge dissemination on grants management best practices.
Position Description
MADRE seeks a highly motivated, dynamic, and organized Grants Officer to support MADRE’s G&P team, including assisting with the development and implementation of MADRE’s grantmaking strategy, the development and maintenance of systems to streamline MADRE’s grantmaking portfolios, and the organization of the flow of information with grantees and partners. Additionally, as part of their work with the G&P team, the Grants Officer will monitor and ensure compliance, and will support the identification and facilitation of MADRE and our partners’ grantmaking and grants management needs. The Grants Officer is also expected to generate and diffuse knowledge both internally and externally regarding protocols on grantmaking and grants management best practices. The Grants Officer may be responsible for the supervision interns and liaising with consultants.
Core Responsibilities
Grantmaking Strategy and Management:
● Review grantee proposals for work, additional funding requests, including emergency support, or budget/grant reallocation, and make recommendations to the G&P team and leadership.
● Continuously monitor and analyze regional and thematic developments and trends related to MADRE’s priority communities, while maintaining an expert understanding of their strengths, needs, opportunities, and challenges.
● Collaborate with the G&P team to create and assess a comprehensive grantmaking strategy, including equitable grantmaking, multi-year grants, and exit strategies.
● Plan grantmaking portfolios and integrate findings into MADRE’s systems based on partners’ needs assessments, as assigned and in collaboration with the G&P team.
● Manage grant cycles and approval processes for MADRE grants to ensure compliance across MADRE’s grantmaking tracking, systems, and streamlining.
● Coordinate communication with grantees to obtain necessary grant documents and financial information while also providing technical assistance and troubleshooting grantmaking challenges referred by Grants Associates.
● Contribute to the collaborative work of MADRE and peer organizations, funding networks, and grantmaking communities.
Grantmaking Systems Development and Refinement:
● Oversee the development and refinement of annual and quarterly processes and checklists for MADRE’s grantmaking, including docket management, budget reconciliation, partner reporting and ensuring integration of updates to the grants manual through quarterly and annual processes.
● Develop and implement grant and narrative tracking systems for large-scale emergency grantmaking.
● Lead the automation of annual grantmaking data collection processes, document procedures, and provide training to the grantmaking team.
● Research and integrate progressive and accessible practices into grantmaking systems, while engaging with peers to exchange strategies on best practices related to priority populations.
Database and Financial Management:
● Collaborate with Salesforce Administrator to enhance MADRE’s Salesforce grants database, ensuring accuracy, consistency, and usability; and provide technical training and support to program staff for effective grant and program tracking.
● Develop and enhance systems to track the grantmaking budget and disbursements, ensuring smooth payments and that all transactions are coded correctly and can be properly reconciled.
● Collaborate with the Financial Department to conduct quarterly budget reconciliations and support the grantmaking team in budget creation and portfolio monitoring.
Learning and Evaluation:
● Work closely with the G&P team and with colleagues to develop evaluation and assessment tools.
● As assigned, summarize grantee reports from the grantmaking perspective and maintain detailed records of their information, including context risks, stories, testimonies, and case studies, within internal databases to facilitate comprehensive understanding and analysis of their work.
● As assigned, analyze data from the grantmaking perspective to effectively showcase the outcomes and impact of MADRE’s grantmaking strategy, and collaborate with the G&P team to review and enhance narrative reporting templates for partners and grantees as necessary.
● Cross-collaborate and communicate with all MADRE teams to support learning and information sharing.
● Represent MADRE at speaking engagements and meetings.
Other:
● Supervise interns and liaise with consultants, as required.
● Communicate in both English and Arabic/Spanish/French to perform the above-listed responsibilities.
● Write and translate documents, communications, and presentations in both English and Arabic/Spanish/French with respect to the above-listed responsibilities.
Required Qualifications
● Commitment to MADRE’s mission, vision, and values.
● Passionate about human rights, social justice issues, and the role of philanthropy in supporting local groups for social change.
● Bachelor’s degree or equivalent work experience.
● Minimum of 3-5 years of experience in grants administration and compliance and working with grantmaking databases.
● Fluency in English and either Arabic, Spanish, or French.
● Excellent oral and written communication skills, including the ability to manage communications professionally and with a high level of attention to detail and accuracy and the ability to draft clear, structured, grammatically correct, and persuasive writings.
● Ability to work independently and take proactive action.
● Strong organizational skills and the ability to thrive in a fast-paced, dynamic work environment, including managing competing priorities, reprioritizing tasks as needed, and balancing multiple assignments, grants, partners, and deadlines with professionalism and flexibility.
● Knowledge of current developments/trends in area of expertise.
● Ability to determine informational needs, collect and analyze information, devise and develop statistical analyses and reports and develop clear and strategic ways to present the same.
● Database management skills.
● Experience providing support to grantee partners in difficult circumstances or environments.
● Experience completing compliance checks.
● Detailed knowledge of and demonstrated proficiency in using computers and databases, including software programs such as Microsoft Office (including Microsoft Outlook, Word, Excel, and PowerPoint) and Google Drive (including Google Sheets, Docs, and Slides).
● Strong proficiency with data collection, review, analysis, and reporting.
● Excellent interpersonal skills, including the desire and ability to engage and collaborate with peers and diverse populations and the ability to build relationships and trust with individuals with different personalities and at different levels of seniority and/or from different backgrounds.
To Apply: Please apply and submit your resume and cover letter to grantsofficer@madre.org. Applicants are encouraged to submit their materials as soon as possible, as applications must be received by September 6th. Once the deadline has passed, submissions are reviewed on a rolling basis until the search is successful.
Compensation: The full-time salary is $88,000. Please note that compensation is not flexible, as our goal is to remain equitable with our starting salaries. This is a union-represented position.
Working Conditions
This role requires authorization to work in the United States. This role is eligible for remote work, subject to MADRE’s prior approval of your remote location. This position will require occasional in-person meetings, which are anticipated to include meetings at MADRE’s headquarters and an annual retreat(s).
(a) Travel – This position may require some travel, as determined by MADRE at its discretion.
(b) Physical/Sensory Demands—MADRE maintains a fast-paced working environment. This position requires extensive computer usage, online engagement, and communications both within MADRE and externally. Additionally, it requires that the employee be willing to build inclusive relationships and collaborate with employees at all levels within the organization and with partners and others outside the organization.
EEOC Statement
MADRE is an Equal Employment Opportunity employer, committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Black, Indigenous, People of Color, recent immigrants, persons with disabilities, LGBTIQ+ people, and other historically marginalized people from under-represented backgrounds are highly encouraged to apply. We takepride in our pluralistic community and continue to seek excellence byintegrating an intersectional justice lens into all our recruitment efforts. Studies have shown that people from historically marginalized groups are less likely to apply for specific positions unless they believe they meet every single one of the qualifications listed in a job description. MADRE values lived experience and is highly committed to building a diverse and inclusive organization that centers on intersectional justice. We actively seek to reachcandidates from directly impacted communities.
Reports to: Associate Director of Grantmaking & Grant Operations
Location: Remote Associate
Union/Non-Union: Union-Represented
About MADRE
MADRE is an international human rights organization that strengthens communities locally by centering the expertise of women and girls within them. MADRE builds sustainable, networked partnerships, and champions equity through systemic policy solutions and funding. MADRE integrates grantmaking, capacity bridging, and legal advocacy to achieve its goals. Since its founding in 1983, MADRE has provided more than $65 million in grants to support women and girls in more than 40 countries. Learn more about MADRE’s work at: https://www.madre.org/.
Position Summary
MADRE seeks a Grants Associate to support its Grantmaking & Partnerships (G&P) team, including without limitation assisting with MADRE’s grantmaking efforts, providing resources and assistance to global and local organizations focused on tackling various human rights issues (e.g., poverty, natural disasters, and conflicts), and providing various administrative support.
Position Description
MADRE is seeking a highly motivated, dynamic, and organized Grants Associate to support MADRE’s G&P team, including assisting with the development and implementation of MADRE’s grantsmaking strategy; providing MADRE’s partners with resources, trainings, information, and opportunities to empower and mobilize their local communities to address various human rights issues. Additionally, as part of their work with the G&P team, the Grants Associate will provide administrative and operational support to their colleagues across MADRE. The Grants Associate is also responsible for helping to coordinate special events and projects that advance MADRE’s partnerships. Please note this is not a fundraising/development role.
Core Responsibilities
Grantmaking:
● Collaborate with the G&P team to implement MADRE’s overall grantmaking strategy, including without limitation equitable grantmaking, multi-year grants, emergency grants, and supporting both existing and new partner organizations in various regions.
● Manage and coordinate all aspects of grant dockets using their professional judgment and discretion, including without limitation reviewing requests, conducting due diligence, processing and tracking grants, and escalating complex cases to the Grants & Compliance Officer and G&P leadership.
● Communicate with grantee partners regarding grant documents and financial information, and use independent judgment and discretion to communicate and provide necessary support to grantee partners as required.
● Collaborate with the Finance team to ensure accurate recording of grants issued to partners and timely submission of reports.
● Conduct research on specific topics, trends, and priorities as needed and assigned.
● Prepare documents and presentations, using independent judgment and discretion, to demonstrate and communicate the impact of MADRE’s grantmaking strategy and priorities to different audiences and stakeholders.
Database Management:
● Collaborate with Salesforce & Information Systems Administrator to maintain MADRE’s Salesforce grants database; guarantee data integrity and consistent data entry; and maintain up-to-date templates, fields, accounts, funding requests, and coding.
● Collaborate with the G&P team to oversee all operational and logistical matters concerning MADRE’s grantmaking system, including databases, tracking tools, and procedures, and prepare documents concerning the same as assigned.
● Participate in continuous technical training to stay updated on system enhancements and modifications.
● Support the G&P team with budget tracking and monitoring of portfolios.
Learning and Evaluation:
● Formulate reporting inquiries and input grant reporting data into the database.
● Create grant data and charts illustrating MADRE’s grantmaking patterns and effective strategies.
● Assist with risk analysis and produce concise reports to assess trends and models.
● Gather data for documents and presentations showcasing the impact of MADRE’s grantmaking strategy and priorities to diverse audiences and stakeholders.
● Cross-collaborate and communicate with all MADRE teams to support learning and information sharing.
Administrative Support:
● Act as the primary point of contact for MADRE’s partners, including using independent judgment and discretion when engaging with partners as needed to further MADRE’s mission, projects, programs, and grantmaking strategy.
● Facilitate the translation of documents, proposals, and program materials and secure translator for meetings through third-party translation service.
● Provide administrative assistance, including without limitation processing payments, reconciling credit cards, managing vendors, and maintaining organized filing systems.
● Manage calendars and scheduling for both individual and group meetings, and ensure necessary follow-up actions are taken.
● Plan and coordinate work-related travel for the G&P team, including making travel arrangements and processing expense reports.
● Plan and manage both on-site and off-site events, including using independent judgement and discretion to make decisions that ensure the smooth operation of such event, and take necessary actions to coordinate and oversee events, and arrange closed captioning when necessary.
● Perform administrative tasks, including but not limited to, organizing virtual meetings with partners and handle logistics for such events, assisting with special projects as needed and assigned, organizing and analyzing final reports from partners, and data entry.
● Provide administrative and operational support to the G&P team as needed.
Other:
● Communicate and liaise with consultants, as required.
● Engage in direct communications with colleagues at MADRE as needed to perform the above-listed responsibilities.
● Communicate in both English and Arabic/Spanish/French to perform the above-listed responsibilities.
● Write and translate documents, communications, and presentation in both English and Arabic/Spanish/French with respect to the above-listed responsibilities.
● Perform other duties and responsibilities as assigned by MADRE.
Required Qualifications
● Commitment to MADRE’s mission, vision, and values.
● Passionate about human rights, social justice issues, and the role of philanthropy in supporting local groups for social change.
● Minimum of 0-2 years of experience working at a NGO or in the philanthropic sector, or experience in grantmaking, human rights and social justice programming and implementation, or a similar field.
● Fluency in English and either Arabic, Spanish, or French.
● Strong understanding of the role of philanthropy in supporting grassroots organizations to realize social change.
● Excellent oral and written communication skills, including the ability to manage communications professionally and with a high level of attention to detail and accuracy, and the ability to draft clear, structured, grammatically correct and persuasive writings.
● Ability to work independently and take proactive action.
● Strong organizational skills and the ability to thrive in a fast-paced, dynamic work environment, including managing competing priorities, reprioritizing tasks as needed, and balancing multiple assignments, projects, initiatives, partners and deadlines with professionalism and flexibility.
● Excellent interpersonal skills, including the desire and ability to engage and collaborate with peers and diverse populations, and ability to build relationships and trust with individuals with different personalities, at different levels of seniority, and/or from different backgrounds.
● Detailed knowledge of and demonstrated proficiency in the use of computers and databases, including software programs such as Microsoft Office (Microsoft Outlook, Word, Excel, and PowerPoint) and Google Drive (including Google Sheets, Docs, and Slides).
Preferred Qualifications
● Knowledge and familiarity with grantmaking processes and procedures.
● Database management skills and proficiency with data collection, review, analysis and reporting.
● Fluency in a language other than English, and preferably in Arabic, Spanish, or French.
To Apply: Please apply and submit your resume and cover letter to grantsassociate@madre.org. Applicants are encouraged to submit their materials as soon as possible, as applications must be received by August 23rd. Once the deadline has passed, submissions are reviewed on a rolling basis until the search is successful.
Compensation: The full-time salary is $68,000. Please note that compensation is not flexible, as our goal is to remain equitable with our starting salaries. This is a union-represented position.
Working Conditions
This role requires authorization to work in the United States. This role is eligible for remote work, subject to MADRE’s Remote Work Policy, which requires prior approval of your remote location. This position will require occasional in-person meetings, which are anticipated to include meetings at MADRE’s headquarters and an annual retreat.
(a) Travel – This position may require some travel, as determined by MADRE in its discretion.
(b) Physical/Sensory Demands – MADRE maintains a fast-paced working environment. This position requires extensive computer usage, online engagement, and communications both within MADRE and externally. Additionally, this position requires that the employee be willing to build inclusive relationships and collaborate with employees at all levels within the organization and with partners and others outside the organization.
(c) Union Representation – This position is represented by OPEIU, Local 2.
We are looking for the next generation of leaders, activists, and advocates to participate in MADRE’s internship program.
MADRE offers three internship sessions throughout the year: Summer (June-August), Fall (September-December), and Spring (January-May).
MADRE does not have the capacity to sponsor visa applications for interns from outside the US. If you are an international applicant, please indicate in your application that you have authorization to legally work in the US.
Please send your application to ONLY one email address. If you wish to apply to multiple internships send your application to your first choice and include your other choices in your cover letter.
Deadlines are indicated in the description below.
About MADRE
Founded in 1983, MADRE is an international human rights organization that transcends geographies and generations to deliver sustainable gender, racial, climate, and disability justice. We foster a world where women and girls, and other marginalized groups, fully participate in shaping policies and decision making, their expertise and leadership is recognized and upheld, and they equitably hold power and resources within their communities.
MADRE’s unique approach prioritizes and centers the grassroots partners in our far-reaching global networks. We focus on building long-term relationships with the local leaders who are experts in their own communities’ needs. Together, we pursue a holistic approach to change, integrating grantmaking, capacity bridging, and advocacy to achieve gender, racial, climate, and disability justice.
Learn more about MADRE’s work at: https://www.madre.org/.
Investing in Tomorrow’s Leaders
MADRE believes in investing in the leaders of tomorrow. Internships provide a platform for emerging leaders to develop critical skills, gain exposure to global issues, and build a network of like-minded individuals. Our hope is that these experiences empower interns to become lifelong advocates for women’s rights and social justice.
Join Us in Making a Difference
If you are passionate about making a positive impact and are committed to advancing the rights of women and girls, an internship at MADRE is an opportunity to be part of a dynamic and supportive team dedicated to creating a more just and equitable world.
Join us in the journey to create lasting change and contribute your skills, passion, and energy to the global movement for women’s human rights. Together, we can make a difference.
Position Summary
MADRE seeks a dynamic and motivated intern to join our Advocacy Team in advancing global human rights and gender justice. This internship offers a unique opportunity to work alongside experienced policy experts to support campaigns championing women and girls and LGBTQIA+ rights.
Position Description
The Advocacy intern will play an integral role in supporting MADRE’s efforts to implement legal advocacy initiatives that promote human rights and gender justice. Working closely with grassroots and global partners, the intern will contribute to campaigns focused on critical issues such as women, peace, and security; sexual and gender-based violence; LGBTQIA+ rights; climate justice; and the rights of Indigenous and Afro-descendant peoples in conflict and disaster settings.
Core Responsibilities
The Advocacy Intern will:
● Conduct in-depth research and produce comprehensive memoranda, reports, and briefings on MADRE’s key thematic areas, including women’s rights, LGBTQIA+ rights, climate justice, and more.
● Monitor, analyze, and report on developments and trends within international policy and decision-making spaces, such as the UN Security Council, to inform MADRE’s advocacy efforts. ;
● Assist in coordinating MADRE’s participation in UN processes, including the Commission on the Status of Women (CSW), the UN Permanent Forum on Indigenous Issues (UNPFII), and UN Security Council Open Debates.
● Represent MADRE at relevant meetings, events, and briefings, contributing to our advocacy efforts.
● Providing occasional administrative and logistics support to the Advocacy team as needed.
Qualifications
● Currently attending or recently graduated from a master’s degree program or law school is highly preferred. Exceptional undergraduate candidates with relevant experience may also apply;;
● Demonstrated interest in and understanding of women’s and LGBTQIA+ rights, gender equality, and gender justice;
● Demonstrated interest in international and regional human rights mechanisms;
● Strong research, analysis, writing, and communications skills;
● Detail-orientated, with the ability to manage multiple tasks and meet deadlines;
● Passionate about MADRE’s mission, committed to teamwork, and achieving results;
● Proficiency (reading, writing, and speaking) in Arabic, Dari, French, or Spanish is highly desired but not required.
Working Conditions:
This internship requires eligibility to work in the United States and is fully remote.
Compensation
Total compensation: $3,600
Duration: 12 weeks
Hours/week: 15 hours
(This comes to a minimum hourly rate of $20/hour.)
To Apply
Please apply and submit your resume and cover letter to hrlainternship@madre.org. The submission deadline is September 13, 2024.
EEOC Statement
MADRE is an Equal Employment Opportunity employer, committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.
Black, Indigenous, People of Color, recent immigrants, persons with disabilities, LGBTIQ+ people, and other historically marginalized people from under-represented backgrounds are highly encouraged to apply. We take pride in our pluralistic community and continue to seek excellence by integrating an intersectional justice lens into all our recruitment efforts.
Studies have shown that people from historically marginalized groups are less likely to apply for specific positions unless they believe they meet every single one of the qualifications listed in a job description. MADRE values lived experience and are highly committed to building a diverse and inclusive organization that centers on intersectional justice. We actively seek to reach candidates from directly impacted communities.
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