Donations, Credit Card and Personal Information Security
MADRE is committed to protecting your privacy. When you make a donation to MADRE, your credit card and other confidential information is secured by Webroot. MADRE does not store your credit card information for future use. MADRE implements numerous policies to safeguard your personal information. We use encryption, access controls, network firewalls, physical security and other technologies and processes to protect your personal information. When we work with other companies to process credit card transactions, those companies use encryption and other security measures to safeguard your credit card information. Access to our donor database is restricted to staff members who sign a confidentiality agreement
Information We Collect
We want to offer you the best and most relevant information we can about the work that you care about. Towards that end, the information we collect is used to improve the content we share and our communications with you.
For each visitor to our website, our Web server automatically recognizes no information regarding the domain or e-mail address. We collect aggregate information on what pages users access or visit, in a manner that cannot identify you individually. This information includes: pages visited, the device and browser used to access our site, search terms, and geographic data.
We receive personal information volunteered by the user, such as survey information and/or site registrations.
Other common ways we may receive personal information include: through your interaction on our social media platforms (including Facebook, Twitter, Instagram and LinkedIn), through your donations to MADRE via a third-party fundraising site, through your communications with us via our website, and through your requests for information.
How We Use Your Information
We use your information to process your donations, to respond to your requests, and to improve the quality of the information you receive on our website and other platforms. This usage includes: making content decisions about our communications, sending you information about your interactions with us, sending updates about our programs and events, and improving our services and organizational practices.
If you supply us with your email address, you may receive periodic emails from us with updated information, donation receipts and opportunities to support and get involved with MADRE and our partner organizations. If you do not want to receive e-mail from us in the future, please let us know by emailing us at firstname.lastname@example.org or by clicking the unsubscribe link in our emails.
If you supply us with your postal address, you may receive periodic mailings from us with information about our work, donation receipts, opportunities to get involved and provide support or upcoming events. If you do not wish to receive such mailings, please let us know by writing to us at email@example.com or call 212-627-0444. Please provide us with your exact name and address.
Users who complete forms on our site agree to share their information with MADRE staff and our partners for the purposes of requesting speakers and signing petitions.
If our information practices change, we will post the policy changes to our website. If you are concerned about how your information is used, you can check back at our website periodically or contact us at firstname.lastname@example.org
Upon request, we can provide you with access to any transaction or contact information that we maintain about you. E-mail us at email@example.com. If requested, we will make any reasonable effort to offer you the ability to have inaccuracies corrected, to have your information deleted, to restrict our use of your personal information or to transfer your personal information to another party. Users can make such a request by sending us e-mail at firstname.lastname@example.org, or by calling us at 212-627-0444. If you are in the European Union, here is a link to further information about your rights regarding your data.
Sharing Your Information
We are dedicated to protecting your privacy. When we transfer and receive certain types of sensitive information such as financial or contact information, we redirect visitors to a secure server.
When we use third-parties to assist us with such work as fundraising support and research, we ensure that they only have access to the personal information necessary to perform their agreed upon functions and that they maintain confidentiality and security of the information. These third-parties do not retain or share personal information for any secondary purposes.
MADRE never sells the names or addresses of our members. We occasionally exchange information with like-minded organizations. If you wish for your name to be used exclusively by MADRE, please contact us at email@example.com.
We may disclose your information if required to do so by law and in response to a valid request by a competent authority.
If you feel that this site is not following its stated information policy, you may contact us at firstname.lastname@example.org or 212-627-0444.
We reserve the right to update this policy at any time.
Our postal address is
121 W. 27th St., Room 301
New York, NY 10001
We can be reached via e-mail at email@example.com or you can reach us by telephone at 212-627-0444
Limitation of Liability
The website is provided to you "as is" without any warranties of any kind, express or implied. MADRE disclaims all warranties, express or implied, of any kind with respect to goods and services sold on or through the website. You agree that you will hold harmless MADRE and its officers, directors, employees, and volunteers from all claims arising out of or related to your access or use of, or your inability to access or use, this website or the information contained in this website or other websites to which it is linked. You further agree that MADRE or the contributors of information to the website will not be liable for any damage or loss caused or alleged to be caused by you in reliance on such information.
All information that appears on this website, such as text, data, graphics, logos, audio, video, are, unless noted otherwise, the property of MADRE and may not be copied, reproduced, reprinted, transmitted, distributed, altered, performed, displayed or otherwise used in part or whole in any manner without explicit prior consent from MADRE, except that if the user makes a single copy of the content for personal and noncommercial use which does not harm MADRE, and provided the user does not remove any trademarks, copyrights, or any notice contained. The website also contains an online store with ordering capabilities. You must be 18 years of age or older to place an order with the MADRE online store.
Conflict of Interest Policy
The members of the board of directors and any management employees of MADRE shall avoid conflicts of interest and any conduct which may suggest the appearance of impropriety in the disbursement of funds.
If a potential conflict of interest arises, the board member or management employee must disclose the potential conflict to the board of directors. Further, the board member or management employee shall not vote on nor participate in the solicitation, negotiation, formation, award, arbitration, modification, or settlement of any contract or grant involving any State funds or any dispute arising under such contract or grant when the board member or management employees stands to benefit, either directly or indirectly, from such contract or grant.
A board member or management employee is not deemed to benefit directly or indirectly from a contract or grant if he or she receives only the salary or stipend due to him or her in the normal course of employment with or service to MADRE.
MADRE requires all Board of Directors (the Board) members, staff and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As representatives of MADRE, the Board, staff and volunteers are expected to practice honesty and integrity in fulfilling their responsibilities and are required to comply with all applicable laws and regulations.
This Whistleblower Policy is intended to encourage and enable staff and others to raise serious concerns internally so that MADRE can address and correct inappropriate conduct and actions. The organization encourages complaints, reports, or inquiries about illegal practices or serious violations of MADRE’s Code of Conduct and Ethics and rules and regulations, including illegal or improper conduct by the organization itself, by its leadership, or by others on its behalf. Appropriate subjects to raise under this policy would include financial improprieties, accounting or audit matters, ethical violations, or other similar illegal or improper practices or policies. It is the responsibility of all board members, staff, volunteers and partners to report concerns about violations of MADRE’s Code of Conduct and Ethics or suspected violations of law or regulations that govern MADRE’s operations.
It is contrary to the values of MADRE for anyone to retaliate including intimidate, harass, discriminate or implement adverse employment consequences, against any board member, staff, or volunteer who in good faith reports an ethics violation, or a suspected violation of law or MADRE’s policies, including but not limited to complaints of discrimination and suspected fraud, theft, embezzlement, accounting or auditing irregularities, bribery, kickbacks, and misuse of MADRE’s assets, as well as any violations or suspected violations of high business and personal ethical standards and other regulations governing the operations of MADRE. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
MADRE suggests that staff and volunteers share their questions, concerns, suggestions or complaints with their immediate supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the Operations and Human Resources Manager and/or directly to the Deputy Director. Staff and others with concerns or complaints may also submit their concerns in writing and/or anonymously. Receipt of all complaints will be acknowledged within five business days by the appropriate party, but only to the extent the reporting person's identity is disclosed or a return address is provided.
Supervisors are required to report complaints or concerns about suspected ethical and legal violations directly to the Deputy Director, or the Executive Director, as appropriate, who has the responsibility ensure that all complaints about unethical or illegal conduct are promptly investigated and resolved, with corrective action taken if warranted by the investigation. Any questions with regard to the scope, interpretation or operation of this Whistleblower Policy should also be directed to the Deputy Director.
The Deputy Director will also advise the Executive Director and/or the Board, as appropriate, of all complaints and their resolution.
Accounting and Auditing Matters
MADRE will report at least annually to the Board on compliance activity relating to accounting or alleged financial improprieties. The Deputy Director and/or the Executive Director shall immediately notify the Board and its Finance Committee (the Committee) of any concerns or complaint regarding corporate accounting practices, internal controls or auditing and work with the Committee until the matter is resolved. The Committee will be free in its sole discretion to engage outside auditors, counsel or other experts to assist in the investigation and in the analysis of results.
Acting in Good Faith
Anyone filing a written or verbal complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense. It may also result in discipline, up to and including dismissal from the Board or volunteer position or termination of employment. Such conduct may also give rise to other actions, including civil lawsuits.
Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation. Disclosure of reports of concerns to individuals not involved in the investigation will be viewed as a serious disciplinary offense and may result in discipline, up to and including dismissal from the Board or volunteer position or termination of employment, including giving rise to other actions, including civil lawsuits.
To report, please send a letter to:
Attn: Maya Crawford, Deputy Director
121 West 27th Street, Suite 301
New York, NY 10001
Grants Assistance Program
MADRE is a registered 501c(3) non-profit organization. As such, we take legal responsibility for every organization we fiscally sponsor. We provide your organization with credibility, accountability and a legal framework consisting of:
- The ability to receive tax-deductible contributions from donors
- Federal and state tax exemption for income and property tax purposes
- Inclusion in the corporate, legal structure of MADRE
- State registration for fundraising
As a fiscally sponsored project of MADRE, you receive more than tax exempt status. Our services also include:
- Financial Management
- MADRE's accounting department manages all project finance functions, and provides you and your donors with timely and accurate financial information.
- Bookkeeping and Accounting
- RE: Cash Receipts, MADRE:
- Accepts and applies funds according to grant conditions
- Posts funds into financial accounting system
- Manages banking relationship and reconciliation
- Provides acknowledgement to donors of tax-deductible donations
- RE: Account Payable, MADRE:
- Disburses funds according to vendor contracts
- Provides expedited AP processing
- Posts into financial accounting system
- Offers credit card management*
- Manages vendors
- Conducts wire transfers
- RE: General Ledger, MADRE:
- Runs monthly GL reports
- Produces and maintains financial records and reporting by grant
- Generates monthly income statements
- RE: Financial Reporting & Compliance, MADRE:
- Produces jursidictional reports ( Secretaries of States, IRS-990)
- Offers annual consolidated audits
- Offers special audits for government grants*
*May be optional or entail an additional fee
MADRE is an international women's human rights organization that works in partnership with sister organizations around the world. To sustain our work, we rely on donations and grants. As a result, we are classified as a charitable organization and cooperate with rankings systems, such as Charity Navigator and GuideStar, that allow potential members and donors to evaluate us before contributing.
MADRE is committed to utter transparency both within these rankings systems and outside of them, including but not limited to undergoing a yearly audit and making our financial information publicly available.
These rankings occasionally rise and fall due to circumstances such as the rate at which our organization grows from year to year and shifting criteria within the rankings themselves. We welcome any questions or concerns; please email firstname.lastname@example.org if you would like any further information.